MINUTES
The Village of Evendale
Regular Council Meeting
March 12, 2009
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00pm.
Roll call- The following council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Jeff Albrinck and Mr. Doug Lohmeier. ~ Also present were: ~Assistant to the Mayor, Jack Cameron; Village Engineer, ~James Jeffers; Village of Evendale Fire Chief, Rick Cruse; Village of Evendale Police Chief, Gary Foust; ~P.O Tim Holloway and Village Solicitor, Tim Burke; and Village Clerk, Barb Rohs.
Mayor Apking presented the consent calendar. ~Ms. Smiley-Robertson mentioned a spelling correction and clarification to the February 12, 2009 minutes. The clarification was that all members of council were in agreement that they would like to see the Social Security office located in the designated office portion of Evendale Commons. Mr. Lohmeier made the motion to accept the consent calendar, seconded by Mr. Albrinck and unanimously approved.
Report of Mayor and Council Committees:
Mayor Apking:
Please do not put your garbage out until the night before pickup. CSI has been told to not do pick ups in the neighborhoods before 6:00 A.M. Please do not let the garbage cans sit in front of your house, move them to the back. Do not park your cars in the grass, they should be on blacktop, concrete or asphalt.
Fire, Recreation, Service, Engineering and GHF Committee Report-
The committee discussed Emergency Planning for fuel tanks and generators. The main intersection corrections are being addressed.
Police, Finance and Administration Committee Report – 1.2 million in revenues and $800,000 in expenses. Each department head will be looking at their budgets and will be going through the exercise to recommend cuts for non-personnel expenses by 10%, by department. The two police vehicles will be ordered this month. On site assessment for police department for accreditation will be on March 28. There is a public hearing on March 30 at 7:00 to voice your opinion on the Village’s Police Department.
Mr. Vonderhaar stated that Mr. Clawson and Mr. Groh have passed away.
The Fine Arts Show is April 3-5. The Cultural Arts Center has 49 students this session. The Recreation Department is hosting an Earth Day on April 25 from 1-3 pm. The Gorman Farm is having their Sheep Shearing on April 4-5.
Presentation of Ordinances and Resolutions:
Mayor Apking presented Ord. #09-09 AN ORDINANCE AMENDING ORDINANCE # 04-59 TO ADJUST FEES FOR EMERGENCY MEDICAL AND MEDICAL TRANSPORTATION SERVICES BY THE EVENDALE LIFE SQUAD AND PARAMEDICS AND DECLARING AN EMERGENCY. A motion to read Ord. #09-09 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #09-09 was made by Mr Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ord. #09-09 as an emergency was made by Mr. Albrinck, seconded by Ms. Smiley- Robertson and unanimously approved on roll call. Mayor Apking declared Ord. #09-09 adopted as an emergency.
Mayor Apking presented Ord #09-10 - ORDINANCE APPROVING WATER MANAGEMENT AND SEDIMENTATION CONTROL PLANS FOR SECURITY HOLDING GROUP, LLC AND AUTHORIZING BUILDING COMMISSIONER TO ISSUE PERMIT AND DECLARING AN EMERGENCY. A motion to read Ord #09-10 by title only was made by Mr. Albrinck, seconded by Ms. Smiley- Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of Ord #09-10 was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ord #09-10 as an emergency was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ord #09-10 adopted as an emergency.
A motion was made to table Res. #09-04 was made by Mr. Vonderhaar and seconded by Mr. Albrinck and unanimously approved.
Discussion- Comprehensive Master Plan- There was no discussion.
Discussion on Emergency Fuel Tank and Generators-
A committee was put together to address Emergency Planning and made the recommendation to purchase a fuel tank and five generators. This committee was formed after the September 2008 storm because of lack of fuel for our police and fire departments and the need to rent generators. Mayor Apking recommends the fuel tank is located near the salt bin.
Mr. Lohmeier asked if we have looked at every possible option instead of purchasing our own tank. Has Evendale discussed with Speedway on partnering up to provide fuel if we provide them a generator during a power outage?
P.O. Tim Holloway discussed that size of the fuel tank was picked to always have a 5-7 days of fuel on hand. If you partner with Speedway then you are relying on Speedway to have the fuel.
Investment will be somewhat recouped by .10-.12 cents per gallon because supplying all the Village’s vehicles fuel all year.
Mr. Ranz would like to be prepared for the worst case scenario. He would like the program taken on step further, and work with local business to be prepared for an emergency.
Ms. Smiley- Robertson thought that the cost associated with the options was going to be shared with Council. Residents look to their government entities to be able to provide services during a disaster.
Mr. Ranz stated that this was originally in the budget but taken out and put on the “A” list.
P.O. Tim Holloway stated the cost of the fuel system was shared at the Council Committee meeting. The Village Engineer would have to provide a cost to prepare the site. The five generators are $800-$1000 each.
If the tanks are by Salt Bin Area the area will be fenced and a surveillance system in place.
There was a consensus to put money back in the budget for fuel tanks and 5 generators as long as the tank is placed in a practical location.
James will check on the lease restrictions on the lease to put the tank on the land. The tank is portable.
Other Business:
Mr. Ranz would like to suggest the road project have a penalty if they do not reach the completion date.
A motion to go into Executive Session for pending litigation was made by Mr. Vonderhaar and seconded by Mr. Albrinck unanimously approved.
A motion to adjourn was made by Mr. Albrinck and seconded by Mr. Puthoff and unanimously approved. Meeting was adjourned at 8:15.
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